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Flyer Distribution GuidelinesParent Information

Flyer Distribution

Peachjar manages this flyer distribution on behalf of our schools using the latest electronic communication technology. Here’s a link to a short informational video.

Sumter School District works with community organizations to make information about activities or services and enrichment opportunities available to families. Starting August 1, 2015, our district will cooperate with approved community partners by posting eflyers online and distributing them electronically through our service provider, Peachjar. As part of our efforts to be more environmentally friendly, embrace innovative technology, enhance communication and maintain fiscal responsibility, we will transition from paper to electronic flyer delivery.

Outside organizations that would like to request flyer approval should follow the steps below. Once approved, your flyer will be emailed to parents and posted online. Paper flyers from outside organizations will no longer be distributed.

  1. Visit www.peachjar.com.
  2. Register as an Enrichment/Community Org. (Account Type)
  3. Upload your flyer for approval.

Your flyer will be automatically submitted to the district office. District staff will review the material and approve or deny based on the standards below.

Is there a fee?
Community organizations and enrichment providers are subject to Peachjar’s service fee when they post a flyer to promote/announce an activity or event with a participation fee. This also happens when the flyer describes an event that is held without charge for the purpose of enticing attendees to buy products or services or to participate in a fee-based program or activity. Peachjar charges outside organizations a fee for this service that is typically much less than the cost they paid in the past to copy and deliver fliers to schools.
Community organizations may post a flyer without charge through Peachjar (subject to school/district approval) provided the flyer contains information about a community event that is held without charge to attendees and does not lead to a participation fee or serve as an enticement to buy products or services.
Schools, school parent organizations, and booster clubs can post and distribute their flyers, newsletters and important information by going directly through the school’s Peachjar website. If a flyer describes an activity or event with a fee, both of the following criteria must be met in order the flyer to be posted without charge.

  • The activity/participation fee must be payable to the school, school district, or the school’s authorized parent group.

AND

  • The activity must be conducted by school/district staff, students or parent group volunteers.

What flyers meet the district’s criteria?
To meet the district’s criteria, flyers should contain information about activities that benefit our students or offer programs or events that are youth-related or related to youth education. Approved flyers will not disrupt the educational process, violate the rights of others, include material that is defamatory, invade the privacy of others, infringe on a copyright, or be obscene, vulgar or indecent.

No commercial publications will be posted or distributed unless their purpose is to further a school activity, such as graduation, class pictures or class rings or to offer a pre-approved enrichment opportunity to our students.

What must appear on the flyer?
The following information must appear on any flier distributed: the sponsoring organization’s full name, address, telephone number, website address and email address.

What happens once a flyer is posted?
Once your flyer is posted to a school’s Peachjar site, parents can view your flyer through the Peachjar logo on the school website. Additionally, your flyer will be delivered to all parents’ email addresses as an embedded image, not a link. This means parents will immediately see your flyer and be able to click through to your website.

To post a flyer, organizations just register at www.peachjar.com, select the desired school(s) and upload your flyer. Your flyer is then automatically submitted to the district for approval. Once approved, your flyer is delivered to parents and posted online.

How do I contact Peachjar?
Contact Peachjar for pricing and discount information.

Peachjar Customer Service can be reached at: 858-997-2117. Their website is: www.peachjar.com

All requests from groups or individuals to make information about activities or enrichment services available to Sumter School District students through this website will be referred to Peachjar.

Created on 7/16/2015 – Last updated on 11/16/2015
In households with multiple caregivers, flyers do not always make it to the right parent or guardian. With this system, family members have immediate access to flyers online and the ability to sign up to receive flyers instantly via email.

Parents will receive a welcome email from the service provider, Peachjar, which includes a username and password. To ensure smooth delivery of this communication, please add school@peachjar.com to your email contacts.

If you do not get an email from Peachjar, the district does not have a good email address for you in PowerSchool. You should contact your child’s school, and ask them to update your PowerSchool information.

Once an organization’s flyer is posted to a school’s Peachjar site, the flyer is delivered to all parents’ email addresses as an embedded image, not a link. This means parents can immediately see the flyer and be able to click through to the organization’s website.

If a parent deletes the email and later wants some information from that flyer, the parent can view that flyer online by going to the school’s Peachjar website.
To UNSUBSCRIBE, select the “unsubscribe from this list” link at the bottom of any email.

Created on 7/16/2015 – Last updated on 7/16/2015